Enterprise
Content Management (ECM) can be defined as a set of processes that allow an
organization, corporation or agency to obtain, organize, store, preserve and
provide information that is crucial to the operations of an organization in the
most effective way. Complete Enterprise Management Systems include features
like records and document management, auditing capabilities, content
taxonomies, check-in/check-out
In all
organizations, information is created, shared, managed and stored at a fast
rate. During this flow of content, documents can easily be lost, changed,
deleted or distributed without an appropriate approval. An Enterprise CMS
allows businesses to manage all of their content in one central location, and
makes it easy to store, share, control and protect important information. This
system also enables you to convert physical paper documents into digital
documents. Most ECM systems or Enterprise CMS helps you to label documents with
the use of keywords so it will be easy for you to find them in the content of
your company. Full-text search proficiencies allow you to search any document
you need to find. Security measures in these systems ensure that your company’s
content is safe from those who do not have special access.
An effective
Enterprise CMS can eliminate bottlenecks, optimize security, streamline access,
minimize overhead and maintain integrity. It is important to first document all
content of your company, including all business processes. ECM software tools
can identify duplicate or close to duplicating content. This allows businesses
to avoid hundreds of copies of a particular content.
The importance
of Enterprise CMS has increased in recent years for many reasons. Due to data
breaches and financial frauds, and regulations that are designed to prevent
these frauds, effective information governance has become essential to protect
the reputation of a company. Moreover, enterprises need to manage their content
effectively for integration with their business intelligence applications to
use available information for the purpose of guiding business decisions.
